Transport Quotation – what is it?

A transport quotation is the process of determining the costs associated with transporting goods from one place to another using a specific mode of transport. These costs can be related to the transportation itself, additional fees such as insurance or customs charges, and other expenses that may arise during the execution of the transport.

Most common questions

What factors influence the transport quotation?

The transport quotation depends on several factors, including:

  • The distance between the loading point and the delivery destination.
  • The type and characteristics of the goods being transported (e.g., hazardous goods, those requiring special transport conditions, etc.).
  • The chosen mode of transport (road, rail, sea, air).
  • The presence of additional charges, such as border crossing fees, customs fees, or insurance costs.
  • The required delivery speed (e.g., express transport).

How to obtain a transport quotation?

Transport quotations are most often carried out by carriers or freight forwarders. One can directly contact the transport company, provide the transport details, and request a quote. Alternatively, many transport companies offer online calculators that allow for a quick transport quotation based on the provided details. For more complex transports, it’s recommended to use freight forwarders’ services, who can assist in finding optimal transport solutions, taking into account all the nuances related to a specific transport. Thanks to their experience and broad contacts with various carriers, they can propose competitive prices and ensure the proper execution of the transport.

Is the transport quotation binding?

The transport quotation is typically a price offer and is not binding until a contract is signed with the carrier or freight forwarder. The price can change depending on the current availability of transport resources, fuel price fluctuations, currency exchange rate changes, or other unforeseen circumstances. It’s always worth inquiring about the offer details and any additional fees that might not be included in the initial quotation.

Is it worth negotiating the transport quotation?

Yes, it’s worth negotiating the transport quotation, especially for regular transports or larger orders. Many carriers and freight forwarders are open to price negotiations, especially if it provides the prospect of long-term cooperation. However, it’s essential to remember that the cheapest offer does not always mean the best quality service, so one should also pay attention to reviews about the carrier and the range of services they offer.