Privacy Policy

I. Administrator of personal data

We would like to inform you that the administrator of your personal data, is the company FOODCOM S.A. with its registered office in Warsaw (02-517), 2/3 Komedy Street, entered in the Register of Entrepreneurs of the National Court Register kept by the District Court for the Capital City of Warsaw under KRS number 0000527828 (also referred to as the “Company“). The Company may be contacted:

  • in writing to the above address of the registered office;
  • by e-mail to the e-mail address: foodcom@foodcom.pl
  • by telephone at: +48 22 652 36 59

In this document, by “Service” means the website https://foodcom.pl, and by “Profiles” means profiles on social networks such as Facebook or LinkedIn.

II. Purposes and grounds for processing personal data

The Company processes your personal data only if at least one of the grounds for the lawfulness of processing listed in the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016, on the protection of natural persons in relation to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (also referred to as “RODO”) applies. The specific purposes and legal bases for the processing of personal data are listed below.

II. a) Business contacts

Legal basis: Article 6(1)(b) of the RODO, and where the data subject has given consent to the processing of his/her data, the basis for processing is Article 6(1)(a) of the RODO. In addition, the legal basis is Article 6(1)(f) RODO, i.e., the Company’s legitimate interest.

Purpose: Your data in this category will be processed for the following purposes: (I) direct marketing of the Company’s own products and services, (II) establishing and maintaining business contacts and thus developing the scope of the Company’s activities, (III) improving the quality of the products and services offered by the Company, (IV) providing protection of
property, security, control, and monitoring of access to the Company’s office premises, and (V) possible investigation of claims or defense against claims.

Processing period: Your personal data in this category will be processed for the duration of the mutual business relationship, until it is determined that further processing of your personal data is no longer necessary due to the purpose intended by the Company (most often after the expiration of the statute of limitations for any mutual claims).

Provision of personal data is voluntary.

II. b) Contractors who are natural persons

Legal basis: Article 6(1)(b) of the RODO, and where the data subject has given consent to the processing of his/her data, the basis for processing is Article 6(1)(a) of the RODO. In addition, the legal basis is Article 6(1)(f) RODO, i.e., the Company’s legitimate interest

Purpose: Your data in this category will be processed for the following purposes: (I) performance of the agreement concluded between you and the Company, (II) performance of the Company’s tax and accounting obligations, (III) direct marketing of the Company’s own products and services, (IV) establishing and maintaining business contacts and thus developing the scope of the Company’s activities, (V) improving the quality of the products and services offered by the Company, (VI) providing property protection, security, control and monitoring of access to the Company’s office premises, and (VII) possible investigation of claims or defense against claims.

Processing period: Your personal data in this category will be processed for the period of performance of the subject matter of the agreement entered into between you and the Company. To the extent that your personal data is contained in accounting documents that the Company is required to keep, the Company shall process such data for the period for which it is required to keep the aforementioned documents in accordance with generally applicable laws. In any case, the Company shall process your personal data until it is determined that further processing of such data is pointless due to the purpose that was to be served by the Company’s processing of such data (most often after the expiration of the statute of limitations for any mutual claims).

The provision of personal data is voluntary, but it is a condition for the conclusion and performance of a contract with you.

II. c) Representatives of the Company’s contractors

Legal basis: Article 6(1)(a) RODO in case the data subject has given his/her consent to the processing of his/her data. In addition, the legal basis is Article 6(1)(f) RODO, i.e., the Company’s legitimate interest.

Purpose: Your data in this category will be processed for the following purposes: (I) verification of the correct representation of the Company’s counterparty, (II) performance of the contract concluded between the entity you represent and the Company, (III) performance of the Company’s tax and accounting obligations, (IV) direct marketing of the Company’s own products and services, (V) establishment and maintenance of business contacts and thus development of the scope of the Company’s activities, (VI) improvement of the quality of the products and services offered by the Company, (VII) provision of property protection, security, control, and monitoring of access to the Company’s office premises, and (VIII) possible assertion of claims or defense against claims.

Processing period: Your personal data in this category will be processed for the period of performance of the subject matter of the agreement entered into between the entity you represent and the Company. To the extent that your personal data is contained in accounting documents that the Company is required to keep, the Company shall process such data for the period for which it is required to keep the aforementioned documents in accordance with generally applicable laws. In any case, the Company shall process your personal data until it is determined that further processing of such data is pointless due to the purpose that was to be served by the Company’s processing of such data (most often after the expiration of the statute of limitations for any mutual claims).

Provision of personal data is voluntary, however, failure to do so may prevent the Company from entering into cooperation with the entity you represent.

II. d) Employees, associates, persons in the recruitment process

Legal basis: Article 6(1)(b) RODO, Article 6(1)(c) RODO and Article 6(1)(f) RODO. Where the data subject has given his/her consent to the processing of his/her data, the basis for processing is Article 6(1)(a) RODO. With regard to sensitive data, the basis for processing is Article 9(2)(b) of the RODO, and where the data subject has given consent to the processing of such data, the basis for processing is Article 9(2)(a) of the RODO

Purpose: Your data in this category will be processed for the following purposes: (I) to evaluate your candidacy in the recruitment process for employment with the Company, (II) depending on the results of this evaluation – for employment with the Company, (III) necessary for the fulfillment of the obligation to provide work, (IV) to fulfill the employer’s obligation in accordance with applicable Polish laws, (V) to determine the source and scope of the rights and obligations of the parties to the cooperation agreement, (VI) to fulfill obligations related to proper mutual settlement, including settlement of income tax and social security or sickness insurance contributions in accordance with applicable Polish laws, (VII) to ensure property protection, security, control and monitoring of access to the Company’s office premises, and (VIII) possible investigation of claims or defense against claims.

Processing period: Your personal data in this category will be processed for the duration of the recruitment process, and in the case of a contract with the Company after its completion – for the duration of the contract. In addition, your personal data will be stored for the period legally required for personnel and payroll data, and no shorter than the period legally required for the storage of documentation on the basis of which income tax and social security and sickness insurance contributions were settled. To the extent that your personal data is included in the accounting documents that the Company is required to keep, the Company shall process such data for the period in which it is required to keep the aforementioned documents in accordance with generally applicable laws. In any case, the Company shall process your personal data until it is determined that further processing of such data is pointless due to the purpose intended to be served by the Company’s processing of such data (most often after the expiration of the statute of limitations for any mutual claims).

Provision of personal data, to the extent specified in the provision of Article 22(1) of the Labor Code, is necessary to participate in the recruitment procedure. For the rest, providing data is voluntary.

II. (e) Users of the Website and Profiles

Legal basis: Article 6(1)(a) RODO in case the data subject has given his/her consent to the processing of his/her data. In addition, the legal basis is Article 6(1)(f) RODO, i.e. the Company’s legitimate interest.

Purpose: Your data in this category will be processed for the following purposes: (I) operation of the Website and Profiles, (II) providing information about the Company’s offers, products and services, (III) marketing of the Company’s products and services, (IV) responding to inquiries, providing the opportunity to express opinions, comments, (V) business correspondence, (VI) sending newsletters, (VII) handling complaints, and (VII) possible investigation or defense against claims.

Processing period: Your personal data in this category will be processed for the duration of your use of the Website or Profiles, and in the case of subscribing to the newsletter service, until you opt out of the service. In any case, the Company will process your personal data until it is determined that further processing is no longer necessary due to the purpose that was intended to be served by the Company’s processing (usually after the expiration of the statute of limitations for any mutual claims).

Provision of personal data is voluntary.

II. f) Persons with a captured image

Legal basis: art. 6 (1) (f) RODO

Purpose: Your data in this category will be processed for the following purposes: (i) ensuring the safety and security of persons and property, (ii) monitoring the premises against unauthorized access, (iii) maintaining the confidentiality of information.

Processing period: Your personal data in this category will be processed for a period of three months, and then automatically deleted. In the event of incident occurs and it is necessary to use the recording, they will be stored until until the case is clarified or the relevant proceedings are completed under the applicable under applicable laws. Provision of your personal data is voluntary, but necessary to stay within the Company’s yards and facilities covered by video surveillance.

Your data in this category will be processed in an automated manner – the surveillance cameras record images continuously – and will not be profiled.

III. Categories of recipients of personal data

Your personal data may be transferred to:

  • entities providing services to the Company, such as legal, tax, accounting, IT support, maintenance and operation of the Website and Profiles, auditing, forwarding, transportation, delivery;
  • entities authorized by law, such as supervisory authorities, law enforcement, courts, tax, pension;
  • banks that finance the Company’s operations and those in which the Company has bank accounts;
  • medical companies providing health care services to the Company’s employees or personnel (applies to those who receive such care);
  • companies that provide services to the Company in the field of employee benefits / benefit programs (applies only to those who benefit from such benefits / programs);
  • companies and training and educational institutions to which the data are made available in connection with referrals by the Company to trainings, courses, studies, etc., organized by these companies or institutions;
  • other entities, not mentioned above, under the terms of the law.

IV. Transfer of data outside the European Economic Area

The Company does not transfer your personal data to entities outside the European Economic Area (EEA).

V. Your rights in connection with the Company’s processing of your personal data

– The right to access the content of your data, pursuant to Article 15 RODO,
– The right to rectify your data, pursuant to Article 16 RODO,
– The right to erasure of your data, pursuant to Article 17 of RODO (this right must not be in conflict with the legal acts in force in Poland),
– The right to restrict the processing of your data, pursuant to Article 18 RODO,
– The right to object to the processing of your data, pursuant to Article 21 RODO,
– The right to portability of your data, pursuant to Article 20 RODO.
– The right to lodge a complaint with the President of the Office for Personal Data Protection.

Documents regarding our privacy policy:

Recruitment clause
Employee and co-worker clause
Contractor clause